Office of the Legislative Auditor - Financial Audit Division

Report Summary
Minnesota Veterans Home at Silver Bay
Internal Controls and Compliance Audit

 

Financial Audit Division Report 13-21

Released September 6, 2013

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Conclusion

The Minnesota Veterans Home at Silver Bay (home) generally had adequate internal controls to ensure that it safeguarded its financial resources, accurately paid employees and vendors in accordance with management’s authorizations, complied with finance-related legal requirements, and created reliable financial information. For the items we tested, the home generally complied with finance-related legal requirements for depositing cash receipts, calculating cost of care for its residents, processing certain payroll transactions, and executing contracts. However, the home had some internal control weaknesses and instances of noncompliance.

Findings

• The Minnesota Veterans Home at Silver Bay had not assessed and documented some important financial and compliance risks to ensure that it had designed and implemented effective internal controls.
• The Minnesota Veterans Home at Silver Bay had not adequately reconciled some of its accounting subsystems to the state’s accounting system.
• The Minnesota Veterans Home at Silver Bay had not adequately protected former residents’ not public data.
• The Minnesota Veterans Home at Silver Bay had not designed effective internal controls to mitigate the risk created by allowing some incompatible and unnecessary access to its accounting subsystem.
• The Minnesota Veterans Home at Silver Bay had not reviewed key reports to ensure the accuracy of its payroll transactions.

Audit Objectives and Scope

Objectives	Period Audited
Internal Controls Compliance	July 1, 2011, through March 31, 2013
Audited Areas
Resident Payments for Care Resident Money held in Trust Gifts and Donations	Payroll Expenditures Administrative Expenditures System Security Access