Office of the Legislative Auditor

Special Reviews Intake Specialist/Administrative Assistant

Help shape public policies and programs that have an impact on Minnesotans’ lives. The Office of the Legislative Auditor (OLA) is looking for curious, motivated, critical thinkers interested in applying their skills to improve state government programs and processes. OLA conducts nonpartisan audits, evaluations, and reviews of state government programs and organizations, and it reports the results to the Minnesota Legislature and to the officials responsible for the programs and organizations examined.

OLA is accepting applications for a full-time Special Reviews Intake Specialist/Administrative Assistant. In this position, you will provide complaint intake and related support to the Special Reviews Division. OLA offers flexible schedules, great benefits, and opportunity for ongoing professional development and career advancement.

Job Summmary
Responsibilities of an Intake Specialist/Administrative Assistant include the following:

• Receiving complaints, allegations, and reports to OLA regarding state government theft, property loss, fraud, misuse of funds, or wrongdoing, as well as:
• Maintaining a log of all such reports received.
• Assessing whether complaints, allegations, and reports are within OLA’s jurisdiction.
• Making preliminary recommendations on whether further investigation is warranted.
• Preparing reports, letters, emails, memoranda, forms, charts, and other work products using Microsoft Office products or other software.
• Proofreading and distributing Special Reviews Division work products.
• Providing administrative support to the Special Reviews Deputy and Special Reviews staff.
• Assisting other OLA staff as needed.

The salary range for the Intake Specialist/Administrative Assistant is from $27.29 to $49.32 per hour, the equivalent of $56,757 to $102,586 per year. The Legislative Auditor will determine the starting salary (within the above salary range) based on a successful applicant’s qualifications

Minimum Qualifications
To be considered, a candidate must submit a cover letter and must have:

• Three years of progressive and directly related work experience, or the successful completion of a two-year administrative support program at an educational institution plus the minimum of one year of directly related work experience, including experience in preparing complex reports or other work products for publication.
• Strong writing skills, including experience summarizing complex information simply and clearly in writing.
• Demonstrated attention to detail and critical thinking skills.
• Proficiency in Microsoft programs (Word, Excel, PowerPoint, Access).
• Experience obtaining and handling sensitive information.
• Experience working independently and as part of a team.
• The ability to work effectively with people who have a diverse range of perspectives.

Preferred Qualifications
The candidate may also have the following:

• A bachelor’s degree in business, finance, or other relative discipline.
• Knowledge of state government and the legislative process.
• Experience interacting with the public verbally and in writing about sensitive or controversial issues.
• Experience editing work products to correct errors, improve clarity and readability, and ensure consistency with relevant style guides.

Additional Requirements

• We will review cover letters and resumes to identify applicants meeting minimum and preferred qualifications. Selected applicants will go through an interview process and will be required to submit employment references. At the time of the interview, we will ask applicants to respond to a writing prompt.
• We will conduct background checks prior to any employment offer.
• Violations relevant to being an intake specialist at OLA may disqualify an applicant.
• Due to the nonpartisan nature of our office, applicants with extensive prior partisan work experience may be disqualified.
• Applicants must be legally authorized to work in the United States without needing sponsorship for an employment visa of any kind (e.g., H1B status).
• This position will have the flexibility to work a hybrid schedule. The selected applicant must live in Minnesota and may be expected to work in the office on occasion.

How to Apply
Interested applicants must submit a cover letter with their resume through the state’s Careers website.  You may do this by uploading the documents as a single file attachment, or uploading the cover letter separately from the resume.  If you have questions about applying for jobs, contact the job information line at 651-259-3637 or e-mail [email protected]. 

Special Reviews Intake Specialist/Administrative Assistant – Job ID 87433  (Posting closes at 11:59 p.m. on July 30, 2025.)

If you have job-specific questions, contact Katherine Theisen at [email protected] or 651-296-1229.  For benefits-related questions, contact Penny Gomez at [email protected] or 651-295-1097.

Why Work for Us
Meaningful work.  OLA helps to improve state government by promoting good management in state agencies and enhancing program effectiveness.  

Great benefits. OLA, as part of the State of Minnesota, offers excellent health and retirement benefits, as well as a strong commitment to work-life balance to help you thrive both at work and in your personal life.

OLA values the unique contributions that candidates with diverse experiences, knowledge, and backgrounds can bring to our work.